Stop retyping documents. Start trusting the data.
We build and run the software that moves information between your documents and your systems: AI reads it, your business rules check it, people see only the exceptions. Then we deploy it, integrate it, and keep it running.
- AWS-certified engineering
- Production SaaS we operate ourselves
- Fixed prices, no open-ended projects
- Chicago North Shore
The actual Pycas pipeline running on sample invoices. Every flag is a rule you can read.
of accounts-payable teams still key invoices into their accounting system by hand.
IFOL, AP Automation Trends 2025average fully-loaded cost to process one invoice manually, before correcting errors.
Spendflo invoice-processing benchmark, 2026of businesses that buy accounting automation end up disappointed; 28% say it was too basic or too complex for them.
Capterra buyer survey, 2026of your own documents processed free, so you see real results before you spend anything.
Request an assessment →Four offers. One path: Build → Deploy → Operate.
Each has a defined scope and a price you can see before the first call. Start with the one that hurts most; they connect.
AI Document Processing
Invoices, POs, freight bills, pay applications, permits, forms. Extracted by AI, validated by your rules, reviewed by people only when something fails.
Cloud Deployment & Modernization
Move an application off an aging server or a manual deploy into a secure, monitored AWS environment with backups, CI/CD and a runbook.
AI Integration
One targeted AI capability inside software you already use: document Q&A, email triage, classification, search. We say so when a problem doesn't need AI.
Application Care Plans
Monitoring, backups, patches, dependency upgrades and budgeted engineering hours every month, from the team that built the system.
AI reads. Rules decide. People handle exceptions.
Capture apps stop at reading the document. We add the two layers that make the data safe to post: deterministic validation (do the line items sum? is the vendor approved? is this a duplicate?) and a review screen that shows a person exactly why something was held.
The result lands in QuickBooks, Xero, your database or your ERP with a complete audit trail: every field, the page it came from, the rules it passed, and who approved it.
AI reads any layout
PDFs, scans, photos and email attachments. Fields, tables and line items, from any sender, no templates.
Your rules, written down
Arithmetic, required fields, date plausibility, approved vendors, PO matching, duplicates. Never AI; always explainable.
People see only what failed
Approve or correct in one screen. Clean documents flow straight to your system with an audit record.
Built for the documents capture apps can't handle
If a document has line items, needs matching against something, or arrives from hundreds of different senders, off-the-shelf capture breaks down. That is where we start.
Vendor invoices with PO matching
Three-way match against purchase orders and receipts; short-ships and price variances flagged before payment.
Pay applications and sub invoices
Schedule-of-values math, retainage, lien-waiver presence and duplicate billing checked on every pay app.
Freight bills and BOLs
Carrier invoices matched to shipments and rate agreements; accessorial charges you never agreed to get held.
Vendor bills across properties
Bills coded to the right property and unit, recurring vendors recognized, out-of-pattern amounts routed for review.
Client AP at volume
One review queue across clients, exceptions handled by your staff or by us, exports per client file.
Applications, claims, intake forms
Required-field and consistency checks on forms before they enter case or policy systems.
Permits, applications, submissions
Structured intake with an audit trail for every automated decision. Government →
Paper that feeds a system
If someone reads a document and types it into software, the pattern applies. Send us 25 and we'll show you.
ShootPro24AI
AI-assisted post-production platform for photographers, built and operated by Pycas on AWS.
The same engineering that runs our document pipeline runs ShootPro24AI every day: asynchronous processing at scale, confidence scoring, human-in-the-loop review routing, customer-facing delivery, payments and audit history. We don't sell patterns we haven't operated.
Illustration of the ShootPro24AI editing queue. Replace with a product screenshot.
You get the engineer, not a ticket queue.
Platforms sell you a login and wish you luck with setup. We set up the workflow on your documents, write your rules, connect your accounting system, and stay on as the team that keeps it running. When something is held for review at 4:55 on a Friday, you know who to call.
Everything is priced up front and delivered in small steps you approve with results in hand.
- ✓Results before money. A free 25-document assessment on your documents, not a canned demo.
- ✓Fixed prices. Pilot $2,900. Plans from $39 a month. Care plans from $400. No hourly surprises.
- ✓Integration included. QuickBooks Online, Xero, CSV/Excel, or your database and API, set up by us.
- ✓Explainable by design. Validation is arithmetic and lookups, never a model's opinion. Every hold has a reason.
- ✓Your data stays yours. Runs in Pycas's AWS environment or deployed into your own account; retention you set.
Send us 25 documents. We'll show you what happens to them.
Tell us which document your team keys in by hand and roughly how many arrive each month. Within one business day you'll have a secure way to send samples; within a week, results you can look at.